{"id":2001,"date":"2025-12-08T23:06:03","date_gmt":"2025-12-08T23:06:03","guid":{"rendered":"https:\/\/colombialegaledge.co\/?p=2001"},"modified":"2026-02-03T15:18:17","modified_gmt":"2026-02-03T15:18:17","slug":"part-2-of-corporate-planning-for-2026-in-colombia-habeas-data","status":"publish","type":"post","link":"https:\/\/colombialegaledge.co\/en\/part-2-of-corporate-planning-for-2026-in-colombia-habeas-data\/","title":{"rendered":"Part 2 of Corporate Planning for 2026 in Colombia: Habeas Data"},"content":{"rendered":"\n
\"Detailed<\/span>
\n

Part 2 of Corporate Planning for 2026 in Colombia: Habeas Data<\/h2>\n<\/div><\/div>\n\n\n\n

<\/p>\n\n\n\n

This article on Habeas Data is the second part in our \u2018Prepare for 2026\u2019 series, designed to help you navigate Colombia\u2019s legal landscape with confidence in the upcoming year. Check out the first article of our series here<\/strong><\/a>.<\/em><\/p>\n\n\n\n

For companies operating in Colombia, Habeas Data compliance is not optional: its a legal and operational cornerstone. As you prepare for 2026, understanding the annual obligations imposed by Law 1581 of 2012<\/strong>, Decree 1074 of 2015<\/strong>, and the SIC\u2019s guidelines<\/strong> will help you avoid penalties and strengthen your data-governance framework.<\/p>\n\n\n\n

This CLE habeas data compliance summary focuses on three pillars:<\/p>\n\n\n\n

    \n
  1. Implementing legal obligations and good practices<\/li>\n\n\n\n
  2. Maintaining and updating accurate registry information<\/li>\n\n\n\n
  3. Ensuring ongoing protection of personal data<\/li>\n<\/ol>\n\n\n\n

    To make compliance simpler, we have created a practical guide that outlines what every organization must complete throughout the year.<\/strong> From updating your privacy notices and reviewing processor agreements to refreshing your internal policies and filing the mandatory RNBD<\/strong> annual update (if its mandatory for your company), this article will give you a clear roadmap for staying compliant.<\/p>\n\n\n\n

    2026 Habeas Data Obligations & CLEs Good Practice Recommendations<\/h2>\n\n\n\n

    The table we’ve drafted explains obligations and recommended good practices for the two company types our law distinguishes between:<\/p>\n\n\n\n

      \n
    1. RNBD companies only:<\/strong> Companies with assets >100,000 UVT<\/strong> (COP $ 4.979.900.000 or roughly USD $1,297,373) must maintain and annually update their database registry in the National Registro of Data Bases (“Registro Nacional de Bases de Datos”)<\/li>\n\n\n\n
    2. All companies:<\/strong> Any entity that handles personal data (employees, customers, suppliers, users, CCTV, etc.) under Law 1581 of 2012<\/strong><\/li>\n<\/ol>\n\n\n\n
      Description<\/strong><\/th>Applies To<\/strong><\/th>Legal Basis<\/strong><\/th>Fixed Deadline?<\/strong><\/th><\/tr><\/thead>
      Maintain a privacy policy and make it available to data subjects<\/strong> OR Privacy Notice if unable to communicate<\/strong><\/td>All companies<\/td>Decree 1074\/2015 Art. 2.2.2.25.3
      Decree 1377\/2013 Art. 14<\/td>      		No, continuous obligation<\/strong><\/td><\/tr>
      Guarantee ARCO rights (access, correction, deletion, objection)<\/strong><\/td>All companies<\/td>Law 1581\/2012 Arts. 8\u201314<\/td>No, continuous obligation<\/strong><\/strong><\/td><\/tr>
      Process information requests <\/strong><\/td>All companies<\/td>Law 1581\/2012 Art. 14<\/td>Yes: per request, 10 business days<\/strong><\/td><\/tr>
      Process complaints<\/strong><\/td>All companies<\/td>Law 1581\/2012 Art. 15<\/td>Yes: per request, 15 business days<\/a><\/strong><\/td><\/tr>
      Implement security measures to protect personal data<\/strong><\/td>All companies<\/td>Law 1581\/2012 Arts. 17-18<\/td>No, continuous obligation<\/strong><\/strong><\/strong><\/td><\/tr>
      Sign specific contracts with data processors (“encargados”)<\/strong><\/td>All companies using vendors<\/td>Decree 1074\/2015 Art. 2.2.2.25.5.2<\/td>No, continuous obligation<\/strong><\/strong><\/strong><\/td><\/tr>
      Register databases in the RNBD<\/strong><\/td>RNBD companies only<\/strong><\/strong><\/td>Decree 1074\/2015 Art. 2.2.2.26.1.3<\/td>Yes: initial registration deadline<\/strong> (depending on creation date)<\/td><\/tr>
      Update the RNBD annually<\/strong><\/td>RNBD companies only<\/strong><\/td>SIC Circular \u00danica 03\/2018<\/td>Yes: annual fixed window: Jan 2 to Mar 31<\/strong><\/td><\/tr>
      Report substantial changes to the RNBD<\/strong><\/td>RNBD companies only<\/strong><\/td>SIC Circular \u00danica 03\/2018<\/td>Yes: within first 10 business days of the month following the change<\/strong><\/td><\/tr>
      Report claims received from data subjects to the RNBD<\/strong><\/td>RNBD companies only<\/strong><\/td>SIC Circular Externa 03\/2018<\/td>Yes: first 15 business days of Feb and Aug<\/strong><\/td><\/tr>
      Report security incidents that compromise data<\/strong><\/td>All companies (if incident occurs)<\/td>SIC Circular Externa 03\/2018<\/td>Yes: within 15 business days of detection<\/strong><\/td><\/tr>
      Internal compliance audit<\/strong><\/td>All companies<\/td>Not defined in law<\/td>No: CLE good practice<\/strong><\/td><\/tr>
      Annual review\/update of privacy policy<\/strong><\/td>All companies<\/td>Not defined in law<\/td>No: CLE good practice<\/strong><\/td><\/tr>
      Vendor data protection review<\/strong><\/td>All companies using vendors<\/td>Not defined in law<\/td>No: CLE good practice<\/strong><\/td><\/tr>
      DPIA risk assessment for sensitive or high-risk processing<\/strong><\/td>Companies handling sensitive data<\/td>Not explicitly required (in general)<\/td>No: CLE good practice (also recommended by SIC and GDPR)<\/strong><\/td><\/tr>
      Cybersecurity risk assessment<\/strong><\/td>All companies<\/td>Not defined in law<\/td>No: CLE good practice<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

      Bottom Line<\/h2>\n\n\n\n

      Compliance with Colombia\u2019s Habeas Data regulations is a continuous responsibility for any company handling personal data. However, meeting the minimum legal requirements won\u2019t make your business stand out. That\u2019s why CLE\u2019s best practice recommendations help elevate your data protection standards, aligning them with international frameworks like the European GDPR<\/strong>.<\/p>\n\n\n\n

      By distinguishing between mandatory legal obligations<\/strong> and good-practice recommendations<\/strong>, organizations can focus their efforts where the law requires it while also building a strong internal data governance framework that mitigates risks and fosters trust with clients, employees, and partners.<\/p>\n\n\n\n

      Lastly, check out this article<\/strong><\/a> our where our Co-Founder Martha Bonett details compliance trends, including habeas data regulatory obligations that have become mandatory for Colombian companies in the past five years.<\/p>\n\n\n\n

      \n
      \ud83d\udc49 Book a free consultation<\/strong><\/div><\/a><\/div><\/div>\n<\/div><\/div>\n\n\n\n

      <\/p>\n","protected":false},"excerpt":{"rendered":"

      This article on Habeas Data is the second part in our \u2018Prepare for 2026\u2019 series, designed to help you navigate […]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_surecart_dashboard_logo_width":"180px","_surecart_dashboard_show_logo":true,"_surecart_dashboard_navigation_orders":true,"_surecart_dashboard_navigation_invoices":true,"_surecart_dashboard_navigation_subscriptions":true,"_surecart_dashboard_navigation_downloads":true,"_surecart_dashboard_navigation_billing":true,"_surecart_dashboard_navigation_account":true,"_uag_custom_page_level_css":"","site-sidebar-layout":"default","site-content-layout":"","ast-site-content-layout":"default","site-content-style":"default","site-sidebar-style":"default","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center 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